Frequently Asked Questions

  1. What is a Performance Agreement and how is it different than a contract?
  2. What constitutes an Artist?
  3. When should I NOT use a Performance Agreement?
  4. What about Lectures?
  5. An Artist wants me to sign their contract. Is this okay?
  6. Can the University Performance Agreement be ammended?
  7. The performer does not want the taxes withheld by UCSD. What do I tell them?
  8. I've receved a signed performance agreement from a performer. How do I get the signature that is needed to complete the execution of the contract?
  9. I've received an executed performance agreement with the Director of the University Events Office signature. Now what do I do?
  10. Why do I pay a processing fee?
  11. How do I send a performance agreement to a performer/speaker?



Q: What is a Performance Agreement and how is it different than a contract?

Answer: A Performance Agreement is a type of contract that the University uses to establish an agreement between the University and the artist about the artist's performance at the University.

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Q: What constitutes an Artist?

Answer: An artist is any person or group that for all intents and purposes provides a performance, skill or talent for an audience. An artist talent may be in music, theater, dance, film, and spoken word.

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Q: When should I NOT use a Performance Agreement?

Answer: A performance agreement would not be needed if the "product" is a service rather than a performance. For example, a face painter would be providing a service and mime would be an artist.

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Q: What about Lectures?

Answer: Lectures are a tricky category. In general, if you are selling a ticket to a lecture, it falls under the performance category. If the Lecture is for staff development or strictly educational purposes (i.e. a visiting professor or author giving a classroom lecture/workshop), then a vendor agreement or an honoraria would be more appropriate.

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Q: The artist wants me to sign their contract. Is this okay?

Answer: No. The University prefers not to sign "third party" contracts. This mostly has to do with the complexity of language in various contracts regarding liability, insurance and indemnity. Using the University Performance Agreement keeps this language standardized.

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Q:Can the University Performance Agreement be ammended?

Answer: Yes, with approval of the Director of the University Events Office. In some cases a specific change may need to occur, but must be agreed upon by all parties (Artists, Department, UEO).

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Q: The performer does not want the taxes withheld by UCSD. What do I tell them?

Answer: The UCSD Payroll department stringently follows all rules, regulations, and guidelines that are mandated by the state of California and the Federal Government. For more information on non residents please visit http://www.ftb.ca.gov/forms/misc/1024.pdf. For questions on taxation, please contact UCSD Payroll at (858)534-3247.

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Q: I've received a signed performance agreement from a performer. How do I get the signature that is needed to complete the execution of the contract?

Answer: Send the signed copy to Jennifer Mancano, Student Life Business Operations, mail code 0076 by mail or fax to (858) 534-2127 or e-mail to performance_contract@ad.ucsd.edu.

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Q: I've received an executed performance agreement with the Director of the University Events Office signature. Now what do I do?

Answer:

  1. Set-up your artist as payee in the University Financial systems. See more info.
  2. Complete a My Payment
  3. Send fully executed performance agreement you've received to Disbursements as supporting documentation


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Q: Why do I pay a processing fee?

Answer: A small processing fee is assessed to support the time and staffing of the review of Performance Aggreements. Depending on the complexity of the agreement and artist/univiersity needs, this turns out to be quite substantial. The University Events Office reviews and authorizes over 750 Performance Agreements per year.

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Q: How do I send a performance agreement to a performer/speaker?

Answer:
  1. Once you have completed the Performance Agreement form click on "Submit." You will be directed to "Your Performance Agreements" Page.
  2. Click on "PDF" and save the file.
  3. Review the PDF and if the information is all correct, then email, fax or mail the Performance Agreement to the performer/speaker.
  4. If you need to correct information, click on the "Edit" button and make corrections.
  5. Once the corrections are complete click on "Submit" and repeat steps 2 & 3.


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